DAM Solution for University with Multiple Stakeholders

A university needs a centralized digital asset management system for lecture and faculty research materials, digital archives, and promotional materials used for outreach to donor, alumni communities and the media.

Requirements

The university wants to standardize and save money by using a single DAM, but it is imperative that the files of faculty, University Public Relations and the Development Office not be accessible to users outside those organizations. In the case of faculty research and lectures, asset confidentiality and security is paramount.

Each stakeholder wants complete control over its assets and each has unique metadata needs. Faculty don’t want to see the metadata fields needed by Development, and Public Relations wants to make sure the model contact and other personal information it enters remains private.

Future Expansion

To make digital asset management easily affordable for all departments, the university will invite additional departments to use the system. Each department will be billed according to its use of the system. The DAM must make it easy to add additional stakeholders, without disrupting existing users or requiring downtime.

As use of the system increases, University IT will add computer clusters to distribute the load and ensure performance keeps up with demand.

Costs

Costs are provided for the entire solution, including expected services. Factored into the onsite (installed/on-premise) estimate is the cost of annual maintenance and support, both of which are included by default with Cloud pricing. For on-premise solutions, internalized costs for hardware and hosting are not considered. The priced systems are suitable for future expansion goals, but those costs are not considered in the table.

USD

Deployment Option One-Time 2-year total 5-year total
Picturepark Cloud 30,000 120,000 230,000
Picturepark Onsite 35,000 65,000 110,000

EUR

Deployment Option One-Time 2-year total 5-year total
Picturepark Cloud 24.000 96.000 184.000
Picturepark Onsite 28.000 52.000 88.000

CHF

Deployment Option One-Time 2-year total 5-year total
Picturepark Cloud 30,000 120,000 230,000
Picturepark Onsite 35,000 65,000 110,000

Note: All costs are estimates that should be used for general cost information only.